Practice management
Client-Initiated Termination Letter Template
A client wants to end services but is avoiding the conversation.
Sometimes a client is ready to move on but finds the final conversation daunting. They might worry about disappointing you or struggle to find the right words, which can lead to ghosting and an abrupt, unresolved end to your work together. This is especially true when the therapeutic relationship has been significant and the client wants to avoid any sense of conflict.
This directive offers the client a structured, low-pressure way to initiate closure. It provides a starting point that honors their progress and the therapeutic alliance, turning potential avoidance into a planned and meaningful conclusion. The client walks away with a clear, self-respecting articulation of their decision to end services.
Client-Initiated Termination Letter Template
This template is for communicating your decision in writing. Fill in the sections in [square brackets]. You can change any wording to match your own style. Send it as an email or print it.
Subject: Concluding sessions
Dear [Practitioner’s Name],
This letter is to inform you that I am ending our sessions. My final meeting will be on [Date]. If we have no future appointments, our session on [Date] was the last one.
[Optional section: You can add a sentence here about the work. For example: “Thank you for the work we did regarding [topic].” or “I found it valuable to learn about [skill or insight].”]
Thank you for your time.
Regards,
[Your Name] [Date]
Generated with Rapport7 — rapport7.com